Associate/Director of Fiscal Administration- Student Success
University of Texas at San Antonio
Location: San Antonio, Texas
Type: Full Time
Required Education: 4 Year Degree
Internal Number: 2757937
Associate/Director of Fiscal Administration- Student Success
Location: San Antonio, TX Regular/Temporary: Regular Job ID: 7209 Full/Part Time: Full Time
Org Marketing Statement The University of Texas at San Antonio is a Hispanic Serving University specializing in cyber, health, fundamental futures, and social-economic development. With more than 34,000 students, it is the largest university in the San Antonio metropolitan region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service. The university embraces multicultural traditions and serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual property—for Texas, the nation and the world. Learn more online, on UTSA Today or on Twitter, Instagram, Facebook, YouTube or LinkedIn.
UTSA is situated in a global city that has been a crossroads of peoples and cultures for centuries, values diversity and inclusion in all aspects of university life. As an institution expressly founded to advance the education of Mexican Americans and other underserved communities, our university is committed to ending generations of discrimination and inequity. UTSA, a premier public research university, fosters academic excellence through a community of dialogue, discovery and innovation that embraces the uniqueness of each voice.
Posting End Date Open Until Filled. The review of applications will begin on 01/03/2022. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.
Salary Commensurate with education, experience and qualifications.
Hours per Week Exempt: 40 hours a week
Hours per Week Resume and cover letter are required.
Please submit all documents in PDF format.
Essential Functions Function: To provide high level leadership, development and direction for the fiscal administration of assigned area.
Scope: Responsible for the oversight, efficiency, effectiveness and compliance of the fiscal operations of assigned large and complex area/s.
Manages and oversees large and complex operating budgets and reconciliations with multiple funding sources. Ensures that a system of controls is in place that complies with State, System and Institutional policies and procedures regarding fiscal management.
Provides reconciliation oversight of operating budgets for division/ departments/units. Serves as the point of contact for other fiscal/budget personnel in assigned area.
Analyzes budgets and financial documentation. Works with departments to optimize budgets and use of funds.
Reviews funding sources, account expenditures and reported use of funds to ensure compliance with restrictions, regulations policies and procedures.
Acts as a fiscal compliance officer by conducting audits of fiscal processes and procedures. Identifies appropriate financial internal controls and provides mechanisms to monitor and enforce compliance. Advises staff members on financial transactions and university policies and procedures.
Assists senior management with developing budgets each year that match strategic initiatives to include providing projections for income and expenses and developing reports for departments on an ongoing basis.
Compiles data and prepares reports for accounting and fiscal management purposes. Responds to requests for reports from internal and external customers.
Provides communication, training, guidance and informational materials to staff regarding budget management, reporting and reconciliation methods. Develops tools and reference materials for staff.
Prioritizes and resolve problems. Analyzes situations and determines solutions. Communicates with affected parties and follows-up to ensure satisfactory resolution and implementation of systems to avoid repeated issues.
Evaluates practices and proposes improvements to enhance service delivery capabilities for the use of fiscal resources. Leads change management in the process improvement cycle.
Provides indirect leadership to team members by training new fiscal staff and by ensuring current staff understand new processes.
May manage and coordinate contract and service agreement processing.
Loads or assists in loading annual budgets into the system.
Assists executive management with special complex projects to include analysis of data, recommendations, etc.
Performs additional duties as assigned.
Reviews policies and procedures and coordinates changes as necessary.
Attends conferences and/or trainings as needed.
Participates in committees across campus.
Bachelor's degree from an accredited institution in Accounting or Finance or equivalent college credits in Accounting and/or Finance.
Associate Director: Eight years of increasingly responsible professional experience in budgetary or fiscal management including a minimum of two years of experience working in an environment with multiple complex funding sources.
Director: Ten years of increasingly responsible professional experience in budgetary or fiscal management including a minimum of three years of experience working in an environment with multiple complex funding sources.
At the department's discretion a Master's Degree or professional certification above the Bachelor's level (i.e. a CPA) may substitute for two years of experience.
Excellent verbal and written communication skills.
Independent decision making and problem solving ability. Tact diplomacy and discretion required in all matters.
Excellent organizational skills in identifying and prioritizing work activities.
Attention to detail and ability to deliver high quality work.
Ability to handle multiple assignments of various durations.
Skilled with Microsoft Office Suite software, emphasis in Excel and PowerPoint.
Experience with automated Financial Accounting system software.
Master's degree from an accredited institution in Accounting or Finance.
Ten years of increasingly responsible professional experience in budgetary or fiscal management including a minimum of three years of experience working in an environment with multiple complex funding sources.
Fund accounting experience.
Fund accounting experience working in an environment with similar complexity to the University of Texas System.
Certified Public Accountant.
Experience with ERP systems such as PeopleSoft, Banner, etc.
Experience with Hyperion or similar reporting tools.
Working Conditions This position will be primarily located:
On Campus: Primary work location will be on campus
UTSA is a tobacco free campus.
This is a security sensitive position. Employment is contingent upon a successful background check.
Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
EO/AA Statement As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.