Performs highly advanced and managerial (senior-level) accounting work. Work includes the preparation and/or overseeing preparation of financial analyses and financial statements; developing, establishing, maintaining, and/or overseeing accounting systems, procedures and controls; preparing and/or overseeing the preparation of agency budgets; administering the purchasing and procurement procedures; accounting, budgeting and reconciling for grants and contracts; and reviewing transactions, procedures, and controls. Performs duties as the director when the director is out. Works under minimal supervision with extensive latitude for use of initiative and independent judgment.
ESSENTIAL FUNCTIONS
Essential duties and functions may include the following. Other related duties may be assigned.
Oversees and/or develops procedures, policies and controls; necessary to provide accurate records of expenditures and budget balances for agency programs.
Manages and monitors grant and contract accounting in accordance with budgets and deadlines to ensure proper and timely reporting to funding agencies.
Prepares and/or oversees preparation of financial statements and reports.
Oversees and/or prepares annual operating budgets, and reviews expenditures to ensure the budget limits are not exceeded.
Prepares and/or oversees special reports such as payroll, budget estimates, and cost data.
Reviews and/or oversees accounting and financial documents for accuracy and compliance with policies and procedures and with state and federal statutes.
Prepares and/or oversees preparation of monthly status reports of funds and expenditures.
Reviews and oversees the classification, coding, allocation of, posting, and balancing of financial and accounting documents and records.
Checks accounting operations in progress, reviewing completed financial records for accuracy and conformance with legal and departmental procedures and regulations.
Prepares and/or oversees the preparation of invoices for agency programs and reconciliation of receipts. Coordinates the accounts and grants receivable for all program areas.
Approves, prepares, tracks and signs expense reports, purchase authorizations and purchase requisitions.
Reviews reconciliation of bank accounts and general ledger accounts.
Analyzes, recommends, and or develops improvements, adaptations or revisions to the accounting system and accompanying procedures.
Functions as a consultant on accounting and financial matters to program management staff.
Researches and/oversees the reconciliation of discrepancies and reports findings.
Oversees and assists with the preparation for the annual financial audit.
Acts as team leader and assists in training others.
Assists in planning and/or developing procedures and regulations to control the disbursement of funds and in preparing letters of instruction, manual revisions, and related forms as necessary.
GENERAL QUALIFICATIONS
Education and experience beyond what is listed below may substitute for one another depending on qualifications.
Experience
Five years’ experience in accounting and financial operations.
Experience with grants and contracts, government accounting, and computerized accounting applications (not including QuickBooks).
Education
Graduation from an accredited four-year college or university with major course work in accounting.
Certifications
n/a
Preferred
Experience with managing the accounting functions of a government agency or large not-for-profit organization.
Certified Public Accountant (CPA) or Certified Government Financial Manager (CGFM).
GENERAL DESCRIPTION
Performs highly advanced and managerial (senior-level) accounting work. Work includes the preparation and/or overseeing preparation of financial analyses and financial statements; developing, establishing, maintaining, and/or overseeing accounting systems, procedures and controls; preparing and/or overseeing the preparation of agency budgets; administering the purchasing and procurement procedures; accounting, budgeting and reconciling for grants and contracts; and reviewing transactions, procedures, and controls. Performs duties as the director when the director is out. Works under minimal supervision with extensive latitude for use of initiative and independent judgment.
